“Brook Valley Country Club is seeking a Catering & Events Coordinator to join our team. The Catering & Events Coordinator position is hands on, member facing, and responsible for all the day-to-day catering services. The Catering and Events Coordinator is tasked with creating memorable Club events and planning private events such as weddings, meetings, luncheon, and more. The position works with fellow team members and departments to ensure that members’ and guests’ expectations are exceeded. The Catering and Events Coordinator reports directly to the General Manager.

Full-time positions offer outstanding benefits including medical, dental, vision, life, 401(k), paid time off, and a daily complimentary staff meal.

Brook Valley Country Club is a McConnell Golf Property. To learn more about the club, please visit our website at www.brookvalleycc.com. To learn more about McConnell Golf, please visit www.mcconnellgolf.com.

Responsibilities

The primary job duties of the Catering and Events Coordinator include but are not limited to:

• Member services, first and foremost

• Plans, coordinate, and executes all Club events.

• Promotes and markets the Club events to the members.

• Markets the Club’s event facilities and capabilities to the membership.

• Works with members in planning private events including weddings, luncheons, dinners, and meetings.

• Prepares function sheets, room layouts, and checks the function sheets against actual setup.

• Assists in scheduling team members.

• Maintains a visible presence on the floor during events and carefully supervises staff to ensure proper execution of service that meets the Club’s standards.

• Responsible for a hands-on approach as needed.

• Works with the Executive Chef to determine selling prices, menus, and details for events.

• Coordinates the printing of menus, procuring of decorations, entertainment, and other special requests.

• Takes a proactive approach to operations and manages feedback, taking appropriate corrective action.

• Assures that all side work is accomplished and all cleaning of equipment and storage areas is completed.

• Directs pre-event meetings with staff to ensure good communication and proper implementation during each event or shift. Communicates with the team on current events at the Club.

• Assures the correct appearance, cleanliness, and safety of dining areas, equipment, and fixtures.

• Maintains an inventory on silverware, glassware, linen, and other items and ensures that they are properly stores and accounted for.

• Works with the Food and Beverage Manager to monitor labor.

• Coordinates bar inventory and supplies for banquet events; completes inventory for billing purposes.

• Manages banquet billing and arranges prompt payment for all events.

• Helps create catering budgets; reviews financial reports and takes corrective actions as appropriate to help assure that budget goals are met.

• Assumes responsibility of manager-on-duty when necessary.

• Updates weekly event information for all affected staff.

• Attends scheduled staff meetings.

• Promotes a service focused, warm and friendly private club environment as an Ambassador of the Organization, advocating McConnell Golf’s philosophy, mission and values to members, prospective members and staff – “We are building Clubs of the Future.”

Qualifications

• Excellent oral and written communication skills

• Proficiency in presentation of projects

• Solid knowledge of Catering and Events Operations

• Proficient with computer technology and standard software programs

• Ability to interact professionally with all departments and outside contacts

• Able to handle multiple tasks and at times in a fast-paced environment with minimal supervision

• Actively use time-management system for appointments, projects, deadlines, follow-up